Custom Fields
The data you are missing, added to the record that carries it.
AlibeeZ, what is it? Collect, harmonise, store, distribute.
How AlibeeZ brings your business data together, what runs on it natively, and how it flows back out to the rest of your stack, step by step.
Data hub noun
A central platform that collects, harmonises, stores and distributes an organisation’s data, so that everyone works from consistent information.
And, built in: business workflows, steering, e-invoicing.
01Connect your data
Your tools stay, your data comes together
CRM, accounting, payroll, project management, banking: AlibeeZ plugs into what you already use and collects its data, rather than asking you to replace everything at once. Over 39 connectors are already in place.
See every connector02Build the repository
A data model shaped like your organisation
Clients, projects, contracts, people, entities: everything is harmonised into one repository. And because the data model and its rules are flexible, the tool adapts to your organisation, not the other way round. AlibeeZ can become the core of your information system.
Business rules
Over 400 product behaviours to switch on and tune.
Time, absence and leave
Entry unit
Day, half-day or hour (here the half-day)- Leave balances
- One balance per entitlement, set per agreement and entity
- Public holidays
- One calendar per country of operation
- Timesheet vs absence check
- Blocking, a warning, or off (here blocking)
- Entry reminders
- The employee after 2 days, their manager after 5
Invoicing and contracts
Billing model
T&M, fixed price, milestone or progress (here milestone)- VAT
- A rate per country, entity and service type
- Currencies
- The rate of the invoice date, kept afterwards
- Payment terms
- Due date and penalty set contract by contract
- Invoice numbering
- A format and a sequence per legal entity
- Overrun alerts
- A threshold on the envelope (crossed here at 82%)
Projects, margins and purchasing
Forecast margin
Computed from the quote, recomputed on every entry- Forecast vs actual
- An alert threshold on the variance, per project and activity
- Purchase approval
- The approver depends on the amount and the cost centre
- Expense rebilling
- With or without margin, per contract (here with)
- Staffing rules
- The criteria that surface a consultant for an assignment
Forms
Your internal requests, with your fields and your chain.
What the employee sees
Training request
Course*Kubernetes level 2
ProviderZenika
Cost*€1,800
Dates*12 → 14 November
Development plancustom fieldCloud track 2026
Quotetraining-quote.pdf
Send the request
What it becomes
- SentCamille R. · 09:12
- ManagerApproved · 11:40
- Learning leadRequired above €1,500
- Budget drawn downThe team’s envelope
- Your own fields
- A rule on the amount
- An alert to the requester
- Picked up by your reports
The same parts, other requests
- Equipment request
- Internal mobility
- Unpaid leave
- Clearance request
- One-off remote work
- Expense advance
- Company car booking
Entities, countries and languages
One repository for the whole group: each entity keeps its currency, language, rules and rights, and inter-site engagements cross from one to the next.
Reports
Columns, filters, groupings, pivot tables and charts.
| Project | Days | Margin |
|---|---|---|
| Lyon office | 210 | 29% |
| Aurora | 124 | 31% |
| Helios | 86 | 27% |
| Nantes office | 270 | 31% |
| Verso | 212 | 34% |
| Kepler | 58 | 19% |
| Total | 480 | 30% |
Margin by office
Alerts and news
What your teams see when they log in: your alerts, your pinned reports, your internal news.
Your alerts
- Kepler: margin below 20%Management control
- 3 timesheets missingManager
- Verso order: 80% usedProject lead
- Invoice 2026-0412: past dueBilling
- Aurora: nobody staffed in OctoberStaffing
Your announcements
Annual offsite: registration is open
See you on 14 and 15 October. The registration form is in your requests.
Executive team
Your LinkedIn posts
We are proud to announce our ISO 27001 certification. Six months of collective work, and recognition of how rigorous our teams are.
Your reports
Client balance
See the detailTotal: €828,967.83
| Not due | 0-30 days | 31-60 days | 61-90 days | > 90 days |
|---|---|---|---|---|
| €612,400.00 | €141,250.00 | €52,980.50 | €0.00 | €22,337.33 |
Historised tags
Your own axes of analysis, and the past they keep.
03Orchestrate your processes
Your business workflows, down to the last exception
A timesheet, an expense claim, a leave request, an internal request: each one follows the route your rules draw for it, by role, amount, entity or project type. You configure them, without development, exceptions included. And whatever is approved once feeds everything else.
Over 400 business rules already shipped, switched on through configuration.
Learn more about approval workflows in AlibeeZClient projectthe project manager approves
- C. MartinTimesheet · 17 d · €680
- N. LeroyProject manager
- ApprovedSept 29
Every step is recorded: who, when, on what amount
04Consolidate your data
Consolidated data that you can trust
We built these features from our years of experience and from our clients’ feedback. They form the heart of the system: consolidated data that is reliable, that carries value, and whose history is kept cleanly.
Expense management
Paperless, approved, rebilled.
- Approved rebillable expenses448,50 €
- Contract ruleWith margin · 8%
- Internal, not rebilled42,00 €
Line added to FA-0410Rebilled engagement expenses484,38 €
The line most often forgotten at billing time, generated on its own
Time tracking
A timesheet in three clicks, consistent absences.
| Activity | M | T | W | T | F |
|---|---|---|---|---|---|
| Core rebuild | 1 | 1 | 1 | 0.5 | — |
| Group maintenance | 0.5 | — | |||
| Paid leave | 1 | ||||
| Total | 5.0 days, complete | ||||
Friday locked: leave approved, entry refused
Leave and absences
Requests, approvals, balances — and no time booked on approved leave.
Balance left
Approved leave removes availability from the capacity plan
Getting paid
Reminders, payments and DSO, tracked from the invoice.
42 dAverage DSO−9 d over 6 months
3 dunning actions due on balances over 60 days
05Steer your business
Decide on numbers that are current today
Capacity plan, staffing, margin by project and business unit: the indicators update with every entry. And your reports are built the way you would in Excel, with the application’s own numbers.
- Your teams’ availability, projected week by week
- Forecast gross margin as soon as it enters AlibeeZ
- Alerts on the gap between forecast and actual
- Configurable reports and dashboards
Budget breakdown in days for this contract
FitDetail×1
- Contract100 d
- Orders100 d
- Missions110 d
- Produced70.4 d
Refonte SI100 d!10 d
CMD-001 · Build60 dCMD-002 · Run40 d!10 d
Alice30 dBob20 d4…Chloé30 dDan20 d
24 d6 d12 d8 d3.4 d22 d8 d9 d11 d
- Contract
- Orders
- Missions
- Produced
- Overrun
- No budget
- Left to produce
- Folded (too narrow)
OrderOverrun
CMD-002 · RunApril – June 2026
- Budget
- 40 d
- Allocated to missions
- 50 d
- Produced
- 31 d
- Unallocated
- 0 d
Contract: Refonte SI
Click: pin · Double-click: openOpen the order
06Produce invoicing
From approved time to invoice, without re-keying
Time and materials, fixed price, milestone or progress: one engine produces your invoices from approved time and expenses, then tracks dunning and receivables. E-invoicing is built in, transmitted through our partner iopole, a Plateforme Agréée registered by the French tax authority (DGFiP).
How AlibeeZ handles e-invoicing- Time tracking17 approved days
- Business steeringDay rate €650
- Expense management€680 rebillable
- InvoicingT&M · fixed price · milestone
InvoiceFA-2026-0412
Issued on the 30th- Days · 17 × €650€11,050.00
- Rebilled expenses€680.00
- Milestone fee€750.00
- Approved
- Filed with the PA
- Awaiting payment
07Distribute the data
Consistent, reliable data, wherever it is needed
Accounting, payroll, BI, business tools: AlibeeZ sends harmonised, up-to-date data back out to the rest of your stack, so everyone finally works from the same numbers.
- Accounting exports with your ledger codes
- Excel and CSV exports of your reports
- A REST API and webhooks that notify your tools in real time
- Clean
- With its history
- Enriched by your activity
- Client
- Horizon Consulting · ID verified
- Day rate
- €650
- Consultant
- C. Martin
- Days
- 17 d · approved
- Expenses
- €680 · approved
- Invoice
- FA-2026-0412 · €12,480
- AccountingPennylane, Sage, Cegid…Accounting export
- PayrollSilae, ADP, Lucca…Export
- BI and reportingPower BI, Looker StudioExcel · CSV
- Your business toolsZapier, Make…API · webhooks
Every tool reads this same data
08And behind it?
And behind the platform? Real people!
Training, support, configuration: 100% human, with no minimum term.
Pascal ChironFinance and management
Frédéric DreyfusTechnical and product
- 2014
- in production since
- 20+
- countries deployed
- 7,000+
- users
09Common questions
AlibeeZ, in questions
AlibeeZ is the data hub for services firms: a SaaS platform that collects, harmonises, stores and distributes business data (clients, projects, time, expenses, invoices). Business workflows, business steering and e-invoicing are built in. AlibeeZ has been in production since 2014.
A data hub is a central platform that collects, harmonises, stores and distributes an organisation’s data, so that everyone works from consistent information. AlibeeZ applies that principle to services firms and adds what runs on that data: approvals, capacity planning, margin and invoicing.
AlibeeZ is built for services firms that sell time and expertise: consulting firms, IT services companies and integrators, engineering firms. It has over 7,000 users across more than 20 countries.
No. AlibeeZ plugs into the tools already in place (CRM, accounting, payroll, project management, banking...) and collects or provides their data, rather than requiring you to replace everything at once. Over 39 connectors are available, as well as a REST API.
Yes. Business rules, workflows, forms, custom fields, tags, reports and alerts are set through configuration, without writing code, and over 400 business rules already ship with the product. Configuration is included in the subscription; custom development is quoted before any work starts, and everything is tried on a test base first.
AlibeeZ covers time tracking (timesheets by day, half-day or hour), leave and absences, expenses, internal request forms, capacity planning and staffing, margin by project and business unit, invoicing and receivables. Each process follows your own approval chains.
Yes, e-invoicing is built into AlibeeZ. Invoices are produced in Factur-X, UBL, CII and Peppol BIS formats and transmitted through iopole, a Plateforme Agréée registered by the French tax authority (DGFiP). They are generated from approved time and expenses, on time and materials, fixed price, milestone or progress.
AlibeeZ sends harmonised, up-to-date data to the rest of your stack: accounting exports with your ledger codes, Excel and CSV exports of reports, and a REST API with webhooks that notify your tools in real time.
Yes. AlibeeZ handles several entities, currencies and countries, each with its own rules, along with role-based permissions. You can invoice in another currency and track it in the original or a converted one. AlibeeZ is deployed in more than 20 countries.
Training, support and configuration are 100% human, and there is no minimum term. Pricing and the details of the support are published on the AlibeeZ website.
They trust us
Over 7,000 users run their business on AlibeeZ, across more than 20 countries.
Let’s talk about what’s stuck at your end.
The demonstration starts from your organisation: your entities, your engagement types, your approval chains.
Or start on your own:Bench cost calculatorE-invoicing crash test