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Expense management

Committed spend visible before the month closes

An expense claim is entered once, approved against your thresholds, exported with its ledger codes and rebilled to the client where the contract allows. Finance sees committed spend on the day it is committed.

See expense management in a demoAll modules
  • Multi-deviseswhatever currency was spent
  • Temps réelspend per person and per project
  • Exportwith ledger codes included

Entry

The receipt joins the line, not an envelope

The expense is entered with its category, project, currency and receipt, then attached straight to the right project and cost centre. That is where the productivity gain comes from: nobody rebuilds a claim from a pile of receipts.

  • Productivity gains from a fully paperless expense process.
  • Entry in whatever currency the spend was made.
  • Direct attachment to the relevant project, activity and cost centre.
  • Real-time status tracking, from submission to reimbursement.

Approval and accounting

The right approver, triggered by the amount

Above a threshold, a second approver becomes mandatory. Below it, the manager decides in seconds because the line, the receipt and the project are shown together. The export then goes to accounting with ledger codes already applied.

  • Managers can validate submitted expenses quickly.
  • An expense above a threshold requires a second approver.
  • Accounting codes included, with a simple export to your ledger.
  • Approval configurable by amount, by expense category and by cost centre.

Rebilling

Rebillable expenses reach the invoice on their own

An expense flagged as rebillable flows into the project’s invoice, with or without margin depending on the client contract. It is the line most often forgotten at billing time, and the one that vanishes entirely when it lives in a spreadsheet.

  • Expense rebilling with or without margin, depending on the client contract.
  • Finance sees committed spend live, by person and by project.
  • Complete cost visibility, reported by project, activity and person.
  • Committed expenses enter the project margin the moment they are approved.

Benefits

What expense management actually changes

An expense process costs you twice: in processing time, and in rebillable expenses left unbilled.

No more forgotten rebilling

A rebillable expense is flagged at entry and flows into the project invoice. It does not wait to be remembered.

A complete project margin

Committed expenses enter the margin as soon as they are approved, alongside consumed time. The profitability shown is the real one.

A shorter close

Ledger codes are applied at entry, so the export needs no rework. Accounting receives a file it can use as is.

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FAQ

Frequently asked questions

Yes, whatever currency was spent. Tracking is in the original or converted currency, with historised rates, so a conversion redone later cannot change an already-approved amount.

Next

The modules that work with this one

They read and write the same data, which is why an entry made once never has to be made again elsewhere.

Invoicing

Invoices generated from approved timesheets, and a falling DSO.

Learn more

Business steering

Capacity plan, staffing and project margin on the same data.

Learn more

Customisation

Over 400 business rules shipped, and workflows tuned to your own chains.

Learn more

Let’s talk

Let’s start from your own expense rules

Your approval thresholds, your expense categories, your ledger codes and your rebilling rules. We set them up with you rather than asking you to adapt to ours.

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